Iowa Department of Management (DOM)
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General Claims (Chapter 25)

Outdated warrants; outdated sales and use tax refund; license refunds; additional agricultural land tax credits; outdated invoices; fuel and gas tax refunds; outdated homestead and veteran's exemptions; outdated funeral service claims; tractor fees; registration permits; outdated bills for merchandise; services furnished to the state; claims by any county or county official relating to the personal property tax credit; and refunds of fees collected by the state.

Process

Long Appeal Board Process

  1. Claims are required to be submitted to the State Appeal Board (SAB) via the State Appeal Board Claim Form and Affidavit - one original claim form and one copy of all supporting documentation is required
  2. Claims are then date-stamped, numbered, entered on a computer database, and a general claim report generated
  3. Claim form, documentation and general claim report are then forwarded to the agency for validation
  4. Agency makes a recommendation to approve, deny or dismiss the claim. If approved, the agency forwards the original claim and documentation to the Department of Administrative Services - State Accounting Enterprise (DAS-SAE). If denied or dismissed the agency returns the original and documentation to the Attorney General's (AG's) Office.
  5. DAS-SAE makes its recommendations, then returns original claim and documentation to the AG's Office.
  6. AG's office reviews and makes a recommendation on each claim for payment, denial or dismissal
  7. Recommendations are presented to the SAB members at their monthly meeting
  8. Claim is either approved, denied or dismissed by the SAB

Administrative Process (Short Appeal Board Process)

This process provides vendors with the State to file their claim directly with the state agency that received the goods or services for payment if it was NOT payroll related or if:

  • The claim was for an outdated invoice that was from a previous fiscal year and the amount of the reversion was sufficient to pay the claim.
  1. Claim is on-lined by agency and submitted to DAS-SAE for processing
  2. Agency is responsible for notifying the SAB of all claims processed under the administrative process
  3. Administrative Claims will be ratified by the Board

Contact Information:

For more information you may call Joseph Barry at 515/281-5512 or send an e-mail to Joseph.Barry@iowa.gov.

Mailing address:

Department of Management
State Capitol, Room 12
Des Moines, IA 50319

For form and more information on the State Appeal Board Process:

Printable Form | Excel Form

Tort Claims | Interdepartmental Claims